Táve Blog

Location, Location, Location!

by Adrian Ziemkowski on June 18, 2013

Overnight we published Jason’s Release 2013.6, in which he added an important new “Location” contact type, maps, and sunrise/sunset times.

Setting a location or venue for an event was never particularly straight forward, as the number of questions we receive in our public chatroom or helpdesk made clear. So we’ve gone in and simplified the entire process of working with locations and extended it to make it even more useful.

Here’s an example of the reworked event editor showing the Táve office as this event’s location:

Once we set the location, the sunrise and sunset details appear and the map zooms in on the location.

Lots of smaller updates and fixes were also rolled into in this release, so head on over to the Release Log for the full details.

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The Return of ProSelect and RedCart Imports

by Adrian Ziemkowski on April 3, 2013

in New Feature

Today’s 2013.4 release adds long-awaited support for ProSelect and RedCart in Táve 3. These were features that have kept a few studios from upgrading from our legacy Táve 2 system, so we are especially happy to announce their immediate availability in Táve 3.

Just a Push of the Button

ProSelect photography presentation system by Time Exposure Uploading an order from ProSelect couldn’t be easier. Once you’ve exported the Web XML file from ProSelect, importing it is as simple as clicking the “Import” button on a Job’s Orders page and selecting the file in the upload dialog. A few seconds later and your order is fully loaded without a single configuration step (there were 2 separate configuration pages in T2 every time you imported a file).

To make the most out of Táve, you’ll want to carefully craft your SKUs in both ProSelect and Táve, as deliverables are a core part of our workflow and matching products between the two systems is critical to that process.

To match a ProSelect product to a Táve product we try two things. First, we check to see if your ProSelect product has a SKU, if so, we check for a Táve product with a similar SKU. Since Táve products have a single SKU for all the configurations, and ProSelect has separate SKUs for each configuration, we check to see if your ProSelect SKU starts with a Táve one. For instance, if you have a Táve product with a SKU of “CANVAS” it’ll match ProSelect SKUs that start with that, like “CANVAS-20×20″, “CANVAS-16×20″, and “CANVAS-30×40″. If that fails, we check for an exact product name match. If that too fails, we create the line item as a manual entry item.

RedCart Integration

RedCart online gallery cart for photographers If you’re a RedCart user, you can now set it up to automatically send any orders placed in your RedCart gallery directly to Táve.

To set up this integration, visit Settings and click on the Integration Endpoints icon at the bottom row of icons. From there, select the RedCart option in the “Setup Integration” dropdown and enter the endpoint url it provides into your RedCart configuration.

Unlike the ProSelect import, you won’t have a file to upload, so instead you’ll need to go to the Import queue and click on a pending import to tell us what job to attach it to. Once you’ve done that, we’ll create the order the same way as described above for ProSelect.

Importing Orders from Other Systems

If you’re using another system and would like to integrate it with your Táve account, please let us know.

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General & Recurring Expenses, an Income Statement and Expense Reports

by Adrian Ziemkowski on March 14, 2013

in New Feature

It’s tax time in the U.S. and today’s 2012.3 release focuses on financial features your accountant will love.

General & Recurring Expenses

Expenses no longer need to be included as part of a job’s ledger. Now when you click on the New Expense button on the homepage, you’ll go directly to the general expense editor. This is a great way to track equipment purchases, rentals, memberships, insurance costs, etc.

Many general expenses are recurring; things like rent, an Adobe Creative Cloud subscriptions, your PPA dues, and of course your Táve subscription. You can configure these recurring expenses in Settings.

Recurring expense editor

Any recurring expenses you set up will be created at 8am studio-local time on the day they’re due to occur.

Income Statement

Also known as a Profit And Loss Report, your income statement is a clear and concise way to easily view the financial health of your studio.

If your taxes involve itemizing and deducting the cost of doing business, this report will be a huge time saver. If you report your assets, clicking on a grey chevron next to a category total will take you to the expense report for that category, making it easy to figure out when you purchased each item.

Sample studio Income Statement

Initially, all of your existing expenses will be filed under “Other Expenses” but you can reassign them using the expense editor. You can configure your expense categories in Settings, look for the icon in the Lists section.

Expense Reports

Now that you’ll be entering in far more expenses, we’ve put together two new reports to help you monitor your spending.

The first report, Expenses by Category, lists all your expenses in the selected date range and groups them by category. The Income Statement has links to each category on this report as well.

The second new expense report, Expenses by Month, provides a chronological list of your expenses. Even though expenses are grouped by month, you can still use the date filter to review the total for any period, from a single day to all time.

All three new reports are vital when it comes time to prepare your annual taxes, so we’ve added a new Print Report button to make it even easier to pass this information on to your accountant.

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Primary Session Relative Workflow

by Jason Pirkey on March 12, 2013

in New Feature

Hot on the heels of releasing new contact importers and a new release notes page this past weekend, I’m proud to announce the immediate availability of one of our most requested features from T2. This was completed some time ago as part of Adrian’s large “workflow rework” project, but since that project is still ongoing, we thought it would be worth the time to stop and extract it so that you wouldn’t need to wait any longer to start using it.

Scheduling Work around the Primary Session

You might have noticed the Primary Session concept we released a couple weeks ago. The session marked as the Primary Session is special as any changes to the session’s start date will change the job date. Likewise, the job profile contains a few fields that let you easily change the primary session without having to pull up the full event editor.

With today’s release, you can now set tasks and events to be due before or after the primary session. Even better, and something that was missing in T2, these tasks and events will be updated if you later change the date of the primary session.

Here’s a quick example I put together to illustrate what this could look like:

Relative wedding workflow example

As you can see, the tasks immediately before and after the Processing milestone are all based on the primary session date.

Thank you for your continued support and we appreciate all the feedback.

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New Contact Importers and Release Notes

March 10, 2013

As many of you know from joining us in our public chatroom, we’ve been burning the midnight oil on some truly epic features. While we still have a a bit to go on those features, we’ve started to publish some of the more isolated updates from that release and they deserve a blog post. New [...]

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New 24-Month Availability Calendar and Attendee Filtering

October 24, 2012

Tonight we’re publishing our 2012.11 release. This release brings some big updates to the calendar system that we didn’t want to hold back while we work hard on our truly massive 2013.1 release (our biggest release since T3 saw daylight! but I’m getting ahead of myself). 24-Month Availability Calendar One of the most visible changes is [...]

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Release 2012.10 – Order Revisions, Invoice Numbering, Split Payments and more

September 14, 2012

Another month, another big update: Release 2012.10 is now rolling out to all Táve 3 studios and includes some frequently requested improvements for orders and packages. Your current version and build number can be seen at the bottom of Táve 3, above our logo. New Unified Orders Page Over the past few releases we’ve been gradually [...]

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Táve 2012.9 Released

August 2, 2012

As you may have noticed, Jason and I have been releasing a series of small updates over the past few months without much fanfare. However, a few of the items released last night need to be called out as they affect the way you interact with your clients, so we’ve labeled it Release 2012.9 (previously [...]

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Release 2012.8 – Client Portal, Direct Contracting, and enhanced iframe support

April 17, 2012

Last week we published Released 2012.8 (previously called 3.0.8), which adds several frequently requested features and usability improvements. Client Portal The new Client Portal mimics “Client Access” from Táve 2, by providing a password protected page for your clients that links to all the available pages for them. Unlike Táve 2, this is a completely [...]

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Location, Location, Location!